Copier machines today do not just copy documents; they now offer different features such as scanning, faxing as well as printing. As machines becomes more advanced, it is hard to decide which machine would suit your needs. Knowing the important features that the company needs however, can change that and make it easier to find the right copier.
That being said, to find the copier machine that would suit your needs, you must have a checklist or a guideline about the type of machine you need as well as other considerations such as budget, purpose and where you will be placing your new copier.
If you are on a tight budget and would only need the most basic photocopying services, then an analogue copier machine would suit you. Analogue copiers are more affordable compared to colour and digital machines. Copies made can be of good quality depending on the brand and specifications of the machine that you would buy.
On the other hand, if you want more functionality but have a limited a budget, a digital photocopying machine is your best option. Digital photocopying machines usually come with two or three features such as fax and print features in one unit. They are a bit more expensive than the basic copier but are slightly lower in price than a colour copier. Digital copiers are stable and produce less noise than the analogue ones and the printing quality is better.
If you want the latest features combined with functionality and budget is not an issue, then a coloured copier is the best machine for you. Coloured units are also preferred for advertising companies or those that specialize in flyers, brochures or magazines and ad campaigns.
The multi-functional copiers can be a real ROI for the company. These machines include three or four functions such as scanning, printing, faxing and photocopying in one unit and they are ideal for big companies who require all the functions. Some multi-function copiers include only two or three functions and are cheaper compared to a four- or five-in-one multi-function copier.
Purchasing your Copier
Now that you have a basic overview of the different types of copiers, the next thing to do is to check the size of the copier. Do consider the location of the copier. Will you place it on top of a table or in a corner as a standalone? Shop around to compare prices. There are several brands that you can choose from. Examples of brands are Canon copiers, Toshiba, Sharp and Panasonic. Refurbished copiers are also available; they are cheaper and the best buys if you are not a heavy user.